The materials on this website, and materials posted or distributed throughout all other Rocky Mountain Mineral Law Foundation electronic and hard copy media, are for informational purposes only and do not constitute legal or other professional advice. The Rocky Mountain Mineral Law Foundation is not a provider of legal services. The use of this website, and the sending or receipt of other electronic and hard copy information, do not create an attorney-client relationship between you and the Rocky Mountain Mineral Law Foundation. Your communication with us through this website or other electronic and hard copy media is not privileged or confidential. The Rocky Mountain Mineral Law Foundation does not guarantee the material on this website to be correct or complete. This website contains links to other resources on the Internet; these links are provided solely to assist visitors in locating these resources, and a link to another website does not imply any relationship, affiliation, or approval of the linked resources or their contents.
Types of Information Collected and How This Information Is Used
RMMLF collects email address information when you register for a course so that we may confirm your participation, communicate with you if there is a problem, and alert you via email of other RMMLF courses, products, and services that may be of interest to you. Your email address also will appear on the course registration list. You may opt out of receiving email notices at any time. RMMLF does not sell, rent, or otherwise release your email address to any third party, nor do we use it for any purpose other than that for which it was originally collected.
Telephone and Fax Numbers
RMMLF requests your telephone and fax numbers only so that we may communicate with you if there is a problem. Your telephone number will appear on the course registration list. RMMLF does not sell, rent, or otherwise release your telephone or fax numbers to any third party, nor do we use them for any purpose other than that for which they were originally collected.
RMMLF collects postal mailing address information so that we may communicate with you if there is a problem and alert you via mail of other RMMLF courses, products, and services that may be of interest to you. Your postal mailing address will appear on the course registration list.
Credit Card Information
RMMLF collects your credit card information when you pay by that method. We use the information only to obtain payment for RMMLF courses for which you register. Credit card information is NOT stored on our website or maintained in our office.
If you request it, our site will place a "cookie" (a small piece of information that is stored by your browser on your computer) to maintain your user session identity.
The RMMLF website contains links to many other websites. RMMLF is not responsible for the content of those sites or for their privacy policies and practices
RMMLF institutes, courses, and other educational programs are generally open for registration by the public, including members of the media. However, in consideration of our speakers, and the desire of our audiences for open and candid communication, RMMLF has adopted the following general policies to seek to balance free communication and forthright discussion. These policies may be waived or modified in particular circumstances at the discretion of the program chairs and the Executive Director of RMMLF.
- Members of the press, print, broadcast, web, or other forms of mass media, including those acting on behalf of organizations or on their own, are welcome at RMMLF programs unless decided otherwise in advance by the program chairs or the Executive Director of RMMLF. However, members of the media are not specifically invited to such programs.
- No video or audio recording is permitted, unless expressly authorized in advance by RMMLF.
- Members of the media must register in advance for any program. The registration fee may be reduced or waived, but advance approval must be obtained from the program chairs and the Executive Director of RMMLF.
- Speakers will be informed in advance if members of the media will be present at a program.
- RMMLF programs will be held under the Chatham House Rule, which states that "When a meeting, or part thereof, is held under the Chatham House Rule, participants are free to use the information received, but neither the identity nor the affiliation of the speaker(s), nor that of any other participant, may be revealed". Speakers may separately agree with a journalist or other media representative to be directly quoted, but the Chatham House Rule must be strictly adhered to regarding other program participants.
- Should any speaker agree to be directly quoted, that speaker will be entitled to review the quote for correctness before it is published unless the speaker expressly indicates the contrary.
- The list of attendees at the program may not be published. This will not preclude mentioning or listing speakers and the topic of their presentation, so long as such mention or list is not tied to particular statements or content.
- RMMLF reserves the right to exclude any member of the media who fails to comply with these policies from the remainder of the relevant program, if still in session, and from any or all future RMMLF events.
A. Application and Objective
This Whistleblower Policy (“Policy”) applies to all Rocky Mountain Mineral Law Foundation (“Foundation”) staff, whether full-time, part-time, temporary, or unpaid intern (collectively, “employees”), officers, directors, trustees, and volunteers.
The Foundation is committed to the highest possible standards of ethical, moral and legal business conduct. The objective of this Policy is to establish policies and procedures for the receipt, retention, and treatment of reports received by the Foundation regarding any alleged illegal practice or violation of Foundation policies (a “Concern”).
B. Reporting Credible Information
Each employee, officer, director, trustee, and volunteer is encouraged to report any information relating to a Concern that such person in good faith has reasonable cause to believe is credible.
Anyone reporting a Concern must act in good faith and have reasonable basis in fact for believing that the information disclosed indicates that a Concern has occurred. The act of making allegations that that the Audit Committee determines were unfounded or made maliciously, recklessly, or with the knowledge that the allegations are false, will be viewed as a serious disciplinary offense and may result in discipline, up to and including dismissal from the volunteer position or termination of employment.
C. Reporting Procedure
Officers, directors, trustees, and volunteers should submit Concerns in writing directly to the Chair of the Audit & Risk Management Committee (“Audit Committee”).
Employees may submit Concerns to the Audit Committee Chair or to the Executive Director, either orally or in writing. If the Concern is reported orally, the reporting individual, with assistance from the Audit Committee Chair or Executive Director, shall reduce the Concern to writing. The Executive Director shall promptly transmit any such written Concern to the Audit Committee Chair.
The Audit Committee Chair’s contact information may be obtained through the Foundation’s website.
The Audit Committee is responsible for investigating all reports of Concerns.
The Audit Committee Chair will immediately notify the Audit Committee, the President, and the Executive Director of any reported Concern (unless the Concern relates to one of those individuals, in which case the notification need not be made to that individual).
All reported Concerns will be promptly investigated by the Audit Committee using all appropriate measures deemed necessary by the committee, including the retention of outside legal counsel, accountants, private investigators, or any other resource deemed necessary to conduct a full and complete investigation of the Concern.
The Audit Committee will prepare a written report to the Board of Directors making appropriate recommendations, including corrective action if warranted by the investigation.
In receiving and investigating the Concern and additional information, the Audit Committee, President, and/or Executive Director shall endeavor to protect the confidentiality of all persons involved and any reports of Concerns, and investigations pertaining thereto. However, given the size of the Foundation staff and close proximity in which employees work, it may not be possible to maintain confidentiality in all cases. Additionally, confidentiality may not be maintained where identification is required by law or in order to enable the Foundation or law enforcement to conduct an adequate investigation.
The Foundation encourages anyone reporting a Concern to identify himself or herself when making the report in order to facilitate the investigation of the Concern. While written reports may be submitted anonymously and will be investigated, the Audit Committee will give consideration to the following factors in deciding the course of the investigation: (a) the seriousness of the issue raised; (b) the credibility of the allegations; and (c) the likelihood of confirming the allegation from attributable sources.
F. Protection from Retaliation
No person who reports a Concern in good faith and with a reasonable basis in fact shall be subjected to retaliation, intimidation, harassment, or other adverse action for reporting a Concern or information in accordance with this Policy. Any person who believes that he or she is the object of any form of retaliation for such participation should immediately report the same as a violation of and in accordance with this Policy.
Any individual within the Foundation who retaliates against another individual who has reported a Concern in good faith, or who in good faith has cooperated in the investigation of a Concern, is subject to discipline, including termination of employment or volunteer status.
G. Dissemination of Policy
This Policy shall be disseminated in writing to all affected constituencies.
Adopted by the Board of Directors this 12th day of September, 2014.
The chair of the Audit & Risk Committee can be contacted at:
Craig R. Carver
Carver Schwarz McNab Kamper & Forbes, LLC
1600 Stout St., #1700
Denver, CO 80202
WHEREAS, natural resources law has a direct effect on the welfare and livelihood of all peoples; and
WHEREAS, aspects of natural resources law have varying impacts on diverse groups of peoples; and
WHEREAS, different governments, communities and cultures have developed diverse legal systems and customs that govern the use and management of natural resources;
WE RESOLVE: that the following policy statement shall be adopted and implemented by the Rocky Mountain Mineral Law Foundation:
The Rocky Mountain Mineral Law Foundation values and encourages diversity among its members, Board of Directors, officers, trustees, committees and staff consistent with the objectives and purposes of the Foundation. “Diversity” means participation of women and men from different national, regional, cultural, ethnic and religious backgrounds, of different ages, and with different skills, abilities and other unique characteristics.
Adopted by the Trustees Council July 18, 2007